Dispatch · Step 1 = BAILOS Spot — also runs alongside your TMS
An inquiry comes in.
An email with twelve line items — or a phone call that dispatch jots down briefly. Nobody retypes anything: the AI reads the inquiry and automatically creates a structured order from it.
≈ 15 seconds instead of 5 minutes
AI-assisted: reads email & phone call and creates the order automatically — faster entry, cleaner data.
Inquiry captureAIOrder ingest
Email · 12 line items
"… pickup Bergamo (IT) → Birmingham (GB), 24 t, Tautliner, FTL …"
SourceFromToTypeBody
linkedIT BergamoGB BirminghamFTLTautliner
linkedIT TorinoDE MünchenFTLMega
manualIT VeronaGB LondonFTLTautliner
"linked" = automatically detected from the email and created as an order — nobody retypes anything.
The inquiry goes out — to many.
One click — the megaphone sends the inquiry to 30+ matching carriers along your lanes — while dispatch is long since working the next case. The responses gather on their own.
One click → 30+ carriers requested
One click instead of 30 calls — the inquiry goes automatically to the entire partner pool.
Broadcast — IT → GBCarrier Leads
32 contacts with email · along your partner lanes
✓ Recipients2 · Message & send
TenderCapacity request
Subject
Capacity {relation} · CW {kw}?
Message
Hello, for {relation} we're looking for capacity in CW {kw}. Feel free to reply directly. — {{absender_name}}, {{firma}}
{relation}{kw}{{absender_name}}{{firma}}
IT → GB · Carrier Leads · 32 recipientsSend to 32
The best of the responses.
BAILOS compares the offers received by proximity to pickup, equipment, schedule and backhaul — and explains why one leads. Dispatch decides.
Best match in under 3 minutes
Transparent score from your own data — every rating traceable, no black box.
Carrier matchingrule-based · transparent
Best response
74%
Carrier ABergamo (IT) · Tautliner · available now · offer € 1.180
12 km to pickupavailable nowequipment fitsbackhaul UK→IT
Other responses
43%
Carrier BMilano (IT) · Mega · not free for another 3 days · € 1.240
3 days too lateMEGA for STANDARD55 km
38%
Carrier CNapoli (IT) · Tautliner · free, but far away · € 1.310
Empty run south→northequipment fits
6 responses compared — the top 3 here, Carrier A leads with 74 %.
The order takes shape.
From inquiry and selected carrier comes an order with all the SLA details — without retyping. The guided status machine takes over and runs every order down the same safe path.
Order in 15 seconds instead of 5 minutes
The AI writes the order from inquiry and offer — without retyping, all SLA fields filled.
Status machine · ORD-2026-0188AIWrite order
Draft
Compliance
Ready
Assigned
Transport
Billed
SLA & 12 line itemsapplied
Carrier negotiation€ 1.180 → € 1.060 · −120
Next stepRelease assignment
Compliance first — then assignment.
Before Carrier A gets the order, the compliance gate runs: license, insurance, carrier liability. Only when everything is green is it firmly assigned and documented as an immutable entry. No loading onto unvetted partners.
Compliance gate before every assignment
Compliance checked automatically — no loading onto unvetted partners.
Assignment · Carrier AGate → assignment
Compliance gate ✓ passed
License validInsurance activeCarrier liability
↓
Carrier firmly assignedconfirmed
Buy → sell€ 1.060 → € 1.240 · +€ 180
The system pulls status — on its own.
The driver app sends the GPS position, dispatch monitors the live picture. Instead of "Where are you right now?" BAILOS polls position and ETA automatically. If it detects a delay, it recalculates the arrival and informs the customer before they call.
GPS from the driver app, monitored by dispatch
Status & ETA automatically — GPS from the driver app, no follow-up questions.
Transport control · ETA monitorGPS · driver app
GPS position (driver app) updated
Planned ETA confirmed — dispatch monitoring
Delay detected → ETA +25 min
Customer informed automatically (+25 min)
The CMR lands on the order automatically.
Whether the driver photographs it in the driver app or the back office reads in a scan — the document attaches instantly to the right order and the right line item. Nothing lies around loose anymore.
Two routes, one matched document
The AI reads the document — app photo or back office scan — and matches it to the order.
Document intake · CMRAIBack office ingest
Driver appPhoto at the ramp
Back office ingestScan / email attachment
→
CMR attachedORD-2026-0188 · item 3
Duplicate checkok
Invoice out, payment term in view.
The back office closes the order: the invoice comes out of the system, documents are attached, export straight to accounting. BAILOS compares payment term against receipt and starts the dunning run automatically when the deadline slips.
Billing + dunning without retyping
Invoice & dunning automatically — payment term and receipt in view.
Back office · RE-2026-0188Payment term 30 days
€ 1.240Invoice
€ 180Margin
30 d.Payment term
Invoice created & sentdone
Invoice issuedtodaydue (30 days)
Dunning runarmed · level 1 after deadline
Open · € 1.240,00→ Accounting