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BAILOS

BAILOS TMS · The complete system

From quote to invoice. One continuous thread.

One system instead of eight tabs: orders & status machine, transport control, driver app, documents, invoicing, reports. BAILOS Spot is included.

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The process thread.

Six stations, one thread — the first two are also available on their own as BAILOS Spot.

  1. 01

    Quote

    Enquiry in, AI captures it, quote out — every price stays in your house.

  2. 02

    Order

    The award becomes an order with every SLA field filled — no retyping.

  3. 03

    Dispatch

    Compliance gate, then the binding award — documented, unalterable.

  4. 04

    Transport

    GPS from the driver app, ETA monitor, customer informed — before they call.

  5. 05

    Documents

    CMR by app photo or scan — attached to the right order automatically.

  6. 06

    Invoicing

    Invoice out of the system, dunning run armed, export into accounting.

YOU

You decide

Your OK sits between every step. No status change, no invoice, no approval without you.

AI

Agents prepare

You ask in one sentence, agents prepare the answer and the next step. No agent decides on its own.

The whole operation. In numbers, not in gut feeling.

Today — the situation board

Monday, 7:58 a.m., one look: today's pickups and deliveries, overdue pickups, weekly revenue and profit. See instead of search — one look instead of eight tabs.

  • Prioritise the day without hunting for it
  • Keep weekly revenue and profit in view

Orders & status machine

AI

Order created from PDF, Word or email in ~10 seconds — guided through the status chain. Truck details right on the order via mouse-over.

  • Steer every order through the status chain
  • Eliminate retyping and transcription errors

Transport control

One click pulls the status of every transport: live position of each truck, the delay log warns early, status updates to customers go out under your control.

  • Answer status questions on the spot
  • Catch delays before they escalate
  • Send customer updates under control

Driver app

Proof of delivery, CMR and photos straight from the ramp — the transport reports itself. Instead of “Where are you right now?”

  • Stop calling drivers to ask where they are
  • Secure proof of delivery in the system without detours

Documents & invoicing

AI

The AI files consignment notes and receipts against the right order line automatically — invoice and reminder come out of the system, export goes into accounting.

  • Create invoices and payment reminders from the system
  • Export cleanly into accounting

Chain of evidence

A commitment is an entry, not a phone call: capacity, price, status and proof of delivery documented without gaps — evidence secured in hours instead of days.

  • Settle disputes with the full history
  • Assemble evidence in hours instead of days

Reports & KPIs

Margin, utilisation, customer metrics — the business in numbers. KPIs per customer, carrier, team and user.

  • See utilisation and how it develops over time
  • Base decisions on numbers

Approvals & control

Every step with consequences waits for your OK — roles, limits, audit trail. Governance without the paper chase.

  • Allow critical steps only with approval
  • Trace every change in the audit trail

Not ready for the whole operation yet?

Start with sales: BAILOS Spot runs alongside your existing TMS — and if you switch later, everything you have built up simply moves with you.

BAILOS Spot

€99 / licence / month plus VAT · cancel monthly

See Spot →

The whole system — from enquiry to invoice.

Changing your TMS is a real decision. Whether it is due, you can judge for yourself right here.

We are a fit if …

  • Your legacy system is at the end of the road — expensive maintenance, no real support, every change a project. And you want to plan the switch before it is forced on you.
  • You are starting a new company — and want to work with one all-in-one system from day one instead of buying a patchwork together piece by piece.
  • You want the entire process in one system: enquiry, costing, order, transport control, documents — with no break in between.
  • You are paying for several isolated tools today that do not talk to each other — and maintaining the same address three times.
  • You want AI at the core, not as an add-on module — with us it is built in, not bolted on.
  • You want more output from the same team — growing without hiring another head for every extra load.
  • You want to extend your process landscape digitally and cut human transcription errors — through clean data, not through fewer people.
  • You want to build for what is coming: the data foundation that makes agents in dispatch, back office and enquiry management possible in the first place.

We are not a fit if …

  • You have only just rolled out a TMS or are tied in for years. Then let us talk about Spot — not about changing systems.
  • You cannot set aside time for the rollout. The first weeks need your people — without them the system stays empty.
  • You need warehouse management, sea freight or air freight. Our home is road transport.
  • You are looking for one suite that covers accounting and payroll as well. We are the transport system, not the entire administration.
  • You expect custom development to a written spec. We keep developing one product — shaped by your requirements, but not as contract programming.

15 minutes about your dispatching.

You tell us how you dispatch today, we show you what BAILOS takes off your plate. In German, English or Italian.

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