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Features

The whole operation.
One data foundation.

Every feature exists because it was missing at a real dispatch desk. Nothing here is roadmap — everything runs in live operation. The Spot block is the sales side: you can also get it on its own, as BAILOS Spot alongside your existing TMS. Everything else comes with BAILOS TMS — and wherever ✦ AI appears, the system reads and recognises on its own.

All features at a glance

What you do with BAILOS every day.

Grouped the way your day runs: sell — move — invoice. Each tile shows the workflow behind it.

Spot in BAILOS Spot — and included in TMSTMS only in BAILOS TMSEnterprise custom in the Enterprise package✦ AI AI reads & recognises on its own
Sell — sales & network= BAILOS Spot · also runs alongside your TMS
Spot✦ AI

Enquiries

Load and truck offers flow in automatically — the built-in freight exchange, without five tabs.

Email→AI recognises→Enquiry in the system
Spot

Find carriers

Matching carriers by geography, backhaul and reliability — with reasoning.

Load→Matching→Proposal + reasoning
Spot

The Megaphone

No match? The system searches automatically along your lanes and puts matching carriers in front of you — you lead the conversation.

No match→Broadcast→Negotiate counter-offers
Spot

Tenders

Put tenders out in a structured way and get comparable offers back.

Tender out→Offers in→Compare
Spot✦ AI

Partners & compliance

Customers & carriers created via OCR, compliance checks and insurance certificates — before loading.

Document→OCR creation→Verified & cleared
Spot

Partner hub

Metrics per customer and carrier — and the relationship network the Megaphone broadcasts along.

Deals→Metrics→Best partners
Move — orders & transport= BAILOS TMS
TMS

Today — situation board

All metrics, open items and upcoming truck needs on one dashboard.

7:58 a.m.→One look→Priorities clear
TMS✦ AI

Orders

Captured by AI from PDF, email or photo (≈15 sec) and steered through a guided status machine.

PDF→Fields recognised→Order running
TMS

Transport control

Live position of every truck, controlled status updates to customers, delay log.

Truck live→Status→Customer informed
TMS

Exceptions

Catch problems early — delays and execution errors in one place.

Delay→Alert→Resolved
TMS

Driver app

POD, CMR and photos straight from the ramp — drivers onboarded via QR code, no app store needed (PWA).

QR scan→POD/CMR photo→On the order
TMS

Transport history

Every tour driven is traceable — status and position history archived.

Tour→History→Archive
Invoice — documents & administration= BAILOS TMS
TMS✦ AI

Documents

CMR, receipts and papers attached to the order — inbound processing via intake/OCR.

Intake→OCR→On the order
TMS

Back office

Invoice and reminder from the system, receipt and billing export into accounting.

Order done→Invoice→Export to accounting
TMS

Carrier pricing

Conditions per carrier stored and factored into matching.

Condition→Stored→In matching
TMS

Admin & teams

Roles, tenant setup, document branding and KPIs per customer, team and user.

Role→Permissions→KPIs per team
TMS

Audit & chain of evidence

Commitments, prices and status documented immutably — evidence secured in hours.

Commitment→Entry→Immutable
Enterprise

Integrations

SSO, API and ERP integration — BAILOS fits into your system landscape.

SSO→API→ERP
The Megaphone — the coreSpot

BAILOS searches. You negotiate.

“How do I automatically find matching carriers — without searching from scratch on every enquiry?”

An enquiry comes in, the system looks for the match — and if there is none, BAILOS searches automatically along your partner lanes and puts the matching carriers in front of you. You lead the conversation and negotiate; the hours of searching beforehand fall away. This is the moment a dispatcher walks out of a meeting and the pre-selection is already waiting.

8–15 matching carriers pre-selectedMore time for the conversation
Broadcast
Enquiry sent11 partners
Counter-offerarrived
TodayTMS

The situation board in the morning.

“I want to know in five seconds where I stand and what’s on fire next.”

Monday, 7:58 a.m. Fourteen unread enquiries, the phone is already ringing. One look at the situation board: two tours are on fire, one truck comes free today, one customer is waiting for a status. You update them before they call — see instead of search.

One look instead of eight tabs
Today
14enquiries
2on fire
1truck free
Customer informed proactivelydone
OrdersTMS✦ AI

Captured before the coffee goes cold.

“I want an order in the system correctly within seconds — not retyped.”

The customer sends a PDF with twelve line items. Before: five minutes of retyping, transposed digits in the address that nobody notices until the ramp. Today: BAILOS extracts the fields from the document and guides the order through a clean status machine — from creation to closing.

≈ 15 sec instead of 5 minFields captured exactly
OCR capture
→
Addressrecognised
Weightrecognised
Daterecognised
EnquiriesSpot✦ AI

The freight exchange that comes to you.

“All loads and truck offers in one place — without trawling five exchanges.”

Instead of opening five exchange tabs in the morning, the market flows in to you: load and truck offers are pulled in automatically, customer and carrier enquiries sit centrally — comparable, with detail, without copy-paste.

One stream of offers instead of tab chaos
Auto-ingest
Load · receivedautomatic
Truck offer · receivedautomatic
Customer enquirynew
Transport controlTMS

Control instead of chasing by phone.

“I want to know where every truck is — without calling all the time.”

The customer asks where their goods are. Before: call the driver, hope, call back. Today: live position in the system, the delay log warns early, and status updates to the customer run under your control — not from the gut.

Delays don’t surface at the customer first
Tracking
Delay detectedcustomer informed
Documents & back officeTMS✦ AI

From CMR to accounting — without paper.

“Invoice cleanly, collect CMRs digitally, export everything to accounting.”

The CMR comes in via driver app or ingest and attaches automatically to the right order position. Invoice and reminder come from the system, the receipt export goes straight into your accounting software. “Customs papers and documents finally organised instead of scattered everywhere,” says the back office at one customer.

Paid fasterNo retyping into accounting
Billing
CMR on the orderassigned
Invoice createddone
Receipt export→ accounting
Order closed✓
Partners & complianceSpot

No loading with unverified partners.

“I want to be sure my partner is clean before anything gets loaded.”

Insurance certificate expired? Better not to find that out when the damage is done. BAILOS checks customers and carriers — certificates, insurance and approval status are visible before the goods go on the truck.

Less risk — before loading
Compliance
Insurance certificateverified
Carrier compliance checkpassed
Partner approvalgranted
Partner hubSpot

Who is your best partner?

“Who is reliable, who brings margin — and how do I use my relationships?”

After years on the desk, a good dispatcher knows it in their gut. BAILOS knows it in numbers: metrics per customer and carrier, lanes maintained in the system — exactly the network the Megaphone broadcasts along.

Data-driven instead of gut feeling
Partner metrics
Carrier A
reliable
Carrier B
strong
Carrier C
watch
Chain of evidenceTMS

A commitment is an entry, not a phone call.

“What was promised when — and can I prove it?”

Without a system of record, a commitment is a phone call nobody remembers. In BAILOS it’s a tamper-proof entry: capacity reports, price commitments, status and POD documented without gaps — evidence secured in hours instead of days.

Documented without gaps
Audit trail
Capacity reporteddocumented
Price confirmeddocumented
POD filedimmutable
Admin & teamsTMS

Governance without paperwork.

“I want to manage team, roles, rules and KPIs centrally.”

Who may approve, who may only capture? Which team delivers what? Roles, tenant setup, document branding and KPIs per customer, carrier, team and user — in one place instead of in heads and Excel.

KPIs per customer, team and user
Roles & KPIs
Role: Dispatchactive
Role: Back officeactive
Audit trailrunning

15 minutes about your dispatching.

No sales script — you tell us how you dispatch today, we show you what BAILOS takes off your plate.

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